StaffLoop
Sector-specific software

Built for NDIS providers, designed to reduce admin

Running an NDIS service is complex. StaffLoop automates SCHADS wage interpretation, verifies support-worker check-ins, tracks participant budgets, and generates PACE-ready bulk claims — without the spreadsheet mess.

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Compliance: NDIS Practice Standards + SCHADS Award

The challenges we solve

Reclaim your admin hours across compliance and claims

1

SCHADS award complexity

Evening and weekend penalties, weekly overtime, minimum engagement and allowance rules make manual payroll error-prone. StaffLoop interprets them automatically on clock-out.

2

Budget overruns and rejected claims

Delivering beyond a participant’s funded cap, or claiming against expired price-guide codes, costs money. StaffLoop validates both before you claim.

3

Proving worker compliance

Worker screening, first aid and clearance expiries must never slip. Automatic block-lists stop non-compliant staff being rostered.

What you get

Built for ndis & disability support operations

AI Auto-Fill

Generate a compliant roster draft in seconds with a four-mode scoring engine.

Location-Based Priority Rostering

Prioritise the nearest suitable worker to cut travel time and cost.

Award Interpretation

Automatic SCHADS and Modern Award interpretation on clock-out.

Credential & Screening Tracking

Track screening, licences and qualification expiries with auto block-lists.

GPS Geofenced Clock-In

Staff must be on site to clock in — with mock-location blocking and travel tracking.

NDIS Budget Tracking

Track participant budgets and warn before shifts exceed funded caps.

PACE Bulk Claims

Generate PACE-ready bulk claim files validated against the NDIS Price Guide.

Participant & Client Management

Store participant records, care plans and progress-note journals.

Accounting Integrations

Sync payroll and invoices with Xero, Zoho and QuickBooks (MYOB coming soon).

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Customer Success Stories

Trusted by Australian NDIS & Disability Support teams

See how organizations running ndis & disability support operations use StaffLoop to streamline rosters, track hours, and stay compliant.

Vida Care Logo
NDIS Support Provider

“Dealing with support workers and participants in Excel was a nonstop on-call job — StaffLoop automated our entire NDIS workflow.”

Before StaffLoop, coordinating support workers and participants was constant chaos. Tracking schedules, travel times, and shift variations in Excel spreadsheets was tedious, disorganized, and stressful come audit time.

StaffLoop completely streamlined our operations — from distance-based shift assignments to geofenced GPS clock-ins, live travel tracking, and automated mileage. Participant budgets, NDIS bulk invoicing, and QuickBooks sync now happen seamlessly in one audit-ready place.

SA

Surabhi Attreya

Director, Vida Care & Support · Sydney, NSW

Verified Operational Impact

25+ Carers
Care Team
NDIS Ready
Compliance
Live GPS & Mileage
Travel
QuickBooks Sync
Accounting

Capabilities Deployed:

Distance-Based RosteringGeofenced GPS Clock-InAutomated Travel MileageNDIS Bulk Invoicing & ClaimsException-Only Alerts
Software Stack:StaffLoop Mobile App · GPS Travel Tracker · QuickBooks Accounting

Works with your tools

XeroZohoQuickBooksMYOB (coming soon)

Reclaim your admin hours across compliance and claims

Start your 30-day free trial and see StaffLoop with your own team.

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StaffLoop Assistant

AI-powered support

👋 Hi there! I'm the StaffLoop assistant. Ask me about features, compliance, pricing, or how we can streamline your rostering and payroll — for any industry.